Administrative & Marketing Events Specialist

Marketing Events & Administrative Coordinator

The Marketing Events & Administrative Coordinator serves as a dual-impact specialist, ensuring the seamless execution of high-profile corporate events while maintaining the operational integrity of the company’s administrative and financial processes.

Key Duties and Responsibilities

General Administrative Support

• Provide Executive Level Support to Country Manager
• Coordinate business travel including airfare, hotel, and ground transfers
• Manage expense reporting in Concur and ensure compliance with audit standards
• Oversee corporate credit card issuance and usage compliance
• Track and maintain administrative logs and event forms
• Support logistics for companywide events and manage vendor relationships

Marketing Event Strategy & Project Management

• Plan, organize, and execute conferences, seminars, webinars, and product launches
• Develop event concepts, themes, and branding in collaboration with cross-functional teams
• Manage stakeholder requirements, budgets, timelines, and vendor contracts
• Coordinate marketing and promotional activities to maximize engagement
• Conduct post-event evaluations and analyze customer touchpoints to improve future experiences
• Handle event logistics including registration, guest lists, and on-site troubleshooting