Sekretär*in

Sekretär*in for a 20-hour/week (part-time), permanent position

The world is changing at an ever-faster pace. At the Johannes Kepler University Linz, we work on technologies and the ideas of tomorrow on a daily basis. At the same time, we educate over 27,000 young people to meet the demands of today’s job market. In short, we are Upper Austria’s largest institution for education and research. Are you interested in being a part of shaping the future of Austria’s most attractive campus university? We currently have a job opening for a:

In recent years, the School of Medicine at Johannes Kepler University Linz (JKU) has successfully established itself as an innovative center for medical education and research. With its modern medical campus located in the immediate vicinity of the Kepler University Hospital, the school offers researchers an attractive and high-performing environment for education, research, and interdisciplinary collaboration.

The Clinical Department of Pediatric Hematology and Oncology (headed by Univ.-Prof. Priv.-Doz. Dr. Olaf Beck) is based at the University Clinic for Pediatrics and Adolescent Medicine and supports the innovative development of the School of Medicine. During the initial phase, the professorship is funded by the Upper Austrian Children’s Cancer Aid (OÖKKH) as an endowed professorship.

We are offering a position as a secretary to assist the head of the Clinical Department and to support administrative and organizational tasks:

Job Duties:

• General university administrative duties, correspondence on behalf of management
• Scheduling and travel arrangements
• Coordination of signatures, meetings, conference calls, staff matters, and transcripts
• Drafting of meeting minutes and dictations, as well as file management and archiving tasks
• Organizational support in preparing documents (meeting minutes, documentation, study coordination)
• Administrative and organizational support for faculty members (e.g., assistance with preparing course materials)
• Organizing meetings and events (including setting up rooms and taking minutes)
• Invoice verification
• Assisting employees with vacation and business travel requests
• Supplies ordering
• Organizing employee reviews and handling job applications

Your Qualifications:

• High school diploma from a vocational high school or comparable education with several years of professional experience
• Professional experience in secretarial work, administration, and/or related fields is a plus
• Good computer skills, including proficiency with MS Office programs (Word, Excel, PowerPoint) and communication platforms such as Zoom, Microsoft Teams, etc.
• Ability to work independently, take initiative, and organize tasks, as well as reliability
• Strong interpersonal skills, communication skills, and the ability to work well in a team
• Very good written and spoken German and good written and spoken English (German proficiency level C1, English proficiency level B2)

What We Offer:

• On the basis of full-time employment (40 hours/week) the minimum salary in accordance with the collective agreement is € 2,759.20 gross per month (14 x per year, CA Job Grade: IIIa)
• Stable employer
• Attractive campus environment with good public transportation connections
• Educational and continual educational opportunities
• Paid lunch break
• Exercise and sports classes (USI)
• Employee events
• ...and much more

Menschen mit Beeinträchtigung, welche zum 'Kreis der begünstigt Behinderten' gehören, werden bei entsprechender Eignung besonders berücksichtigt.

Platz für Ihre Zukunft? Wir freuen uns auf Ihre Bewerbung über unser Jobportal. Für inhaltliche Auskünfte steht Ihnen Univ.-Prof. Priv.-Doz. Dr. Olaf Beck, orm.beck@web.de zur Verfügung.

Location: Krankenhausstraße 5, 4020 Linz