Administration Coordinator

Administration Coordinator

Job Description

• Provide administrative and operational support to management and other departments.
• Manage correspondence, document, filing systems, and office records and ensure compliance with Taiwanese laws and regulations.
• Coordinate meetings, appointments, travel arrangements, and internal activities.
• Assist in preparing marketing materials, presentations, company profiles and business/project proposals.
• Assist with invoice processing, expense records, purchase requests and other administrative tasks.
• Support employee onboarding and offboarding processes.
• Assist with attendance and leave records
• Undertake additional assignments and ad-hoc responsibilities based on business needs.

Qualifications

• Bachelor’s degree in Business Administration or a related field
• Previous experience in administration and marketing support or a similar multifunctional role is preferred
• Strong communication skills with proficiency in Mandarin and English
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
• Experience working in a small or growing organisation would be beneficial
• Strong organisational and time management skills
• Ability to manage multiple priorities and meet deadlines
• Ability to work independently and collaboratively
• Willingness to learn and support tasks across different business functions

Company Description

AFRY is a European leader in engineering, design, and advisory services, with a global team of experts creating sustainable solutions for future generations. We support clients across infrastructure, industry, energy, and digitalisation, helping accelerate the transition towards a more sustainable society.

In Asia, AFRY is actively involved in renewable energy and infrastructure projects, delivering innovative solutions through technical excellence and strong local expertise.

We are looking for a proactive and organised Administration Coordinator to join our Taipei office. This role is ideal for an individual who enjoys working in a dynamic international environment and supporting multiple business functions.

As an Administration Coordinator, you will provide administrative and operational support to the local management team while assisting with office administration, marketing coordination, finance administration, and HR-related activities. You will play an important role in ensuring the smooth day-to-day operations of the office.

Additional Information

We offer the following to qualified candidates:

• Friendly international working environment with a wide variety of interesting and challenging tasks
• Competitive salary package
• Career opportunity in one of the largest international consulting and engineering companies
• Possibility to grow professionally and advance in career

At AFRY, we engineer change in everything we do. Change happens when brave ideas come together. When we collaborate, innovate technology, and embrace challenging points of view. That’s how we're making future. We are actively looking for qualified candidates to join our inclusive and diverse teams across the globe. Join us in accelerating the transition towards a sustainable future.